Reimbursements

NOTE: Before making a purchase, you must get approval from your PI.

Reimbursements should be submitted to the Business Office (Room 338: Accountants, Rebecca Riley and Melissa Pili) as soon as possible after the initial expense. Reimbursements submitted after 90 days, will be considered nonqualified and taxable income.

Reimbursements are processed through the Business Office and are directly deposited into your primary bank account (or you will be sent a check if a primary account is not established).

To submit a reimbursement, please follow these instructions:

• Complete and sign the ‘Employee Reimbursement Request’ form. 
  (The form is also available via Financial Services within their Forms list).
• Provide a detailed business purpose explaining why the purchase was made.
• List the account number that will be used for the purchase.
• For each item in the purchase, list the amount/cost of the item and give a brief description of what the item is.
• All receipts must be ORIGINAL and ITEMIZED (no copies), showing the date of purchase, amounts, and how it was paid (credit/debit card or cash).
• You must have a faculty sign the receipt(s) to indicate their approval to reimburse those expenses on their grant.
• Bring the form and receipts to the Business Office (Psychology: room 338). If purchased online, email receipts/invoices to psyaccounting@email.arizona.edu with the comleted Reimbursement Request form.

Questions?

Email: psyaccounting@email.arizona.edu
Additional resources are also available from Financial Services regarding Employee Reimbursements.

Updated: 01/13/25