Business Office Staff and Job Areas

Business Office Organization

We have implemented some changes in the business office organization to continue improving and creating efficiencies in our processes and communication.

We have organized the Psychology Department business office into two sub-teams, and have an additional support representative from Sponsored Projects. We will be using two centralized email addresses for you to submit requests to our sub-teams, and the Sponsored Projects support team has a form you can fill as needed. It is essential to highlight that using these emails will allow us to manage the daily transactional volume and enable us to communicate with you more efficiently.

Please refer to the below chart for information on:

  • Team organization
  • Emails to submit your requests, and
  • Main activities performed for each team
Accounting Team Grants: Pre-Awards Grants: Post-Awards
Rebecca Riley and Melissa Pili
Psychology		 Angela Valencia
Sponsored Projects		 Anna Tso
Psychology
Email:
psyaccounting@email.arizona.edu

Support Request: fill out their SmartSheet
Email: angelav@arizona.edu

NOTE: Requests must be submitted 15 BUSINESS DAYS BEFORE the sponsor's deadline. Projects with Subawards: 20 BUSINESS DAYS BEFORE the deadline.  

 Email:
psygrants@email.arizona.edu
  • PCard Reconciliation (receipts & submissions)
  • Employee Reimbursements
  • Operational Advances
  • Accounts payable & POs
  • Travel Authorizations
  • Payroll activities & issues (non-faculty levels)
  • Employment
  • Key Requests

*HR:

  • Hiring postings and processing/completion
  • J-1/H-1B Visas processing
  • TA hiring process
  • Terminations & transfers
  • Job changes (salary changes, FTE, etc.)
  • DCC requests
  • And more

*Except for Faculty HR requests, which Maryori Puentes handles.
  • Review & interpretation of sponsor guidelines
  • Budget consultation & preparation, including new funding or contracts
  • Identify possible compliance issues
  • Creating a proposal in the system of record at the University of Arizona
  • Answer questions from the SPS Pre-award team
  • Create the submission application for the corresponding sponsor portal
  • Assist with pre-award information like Just In Time Requests, posting submission materials and any action that is requested before the award is in place
  • Institutional Support Letters
  • UA Internal proposals
  • Grant accounts analysis & reporting
  • Backstops & NCE
  • Concurrence report review & sign-off
  • GA Awards: post-award processing
  • Supplemental compensation for summer pay
  • Effort certifications, etc.
  • IRB management

Sub-Awards:

  • New sub-award establishment
  • Extensions/ending
  • Requisition & POA
  • Invoicing: AP (& AR, if needed)
  • And more

Internal Proposals
Budget Development Support
Proposal Review

Miscellaneous:
Foundation transfers
Student awards processing
Maryori 
Puentes-Pena
Manager, Business- Finance
  • Department Finances/ All Funds Budget, analysis and reporting
  • Managing all functions and team
  • Faculty affairs: Sabbatical- HR- Hiring- Job changes 
  • Contracts
  • P&T- system administration/related activities
  • Buy-outs managing
  • Startup accounts: commitments- renovations - fund request and management.
  • AAC account management
  • Ad hoc - Head/Faculty/COS/other Units-

Additional Information:

All Business Office forms can be found on the following Psychology website pages:

If you have any other requests, please email Maryori Puentes, and she will help you or assign your request to the correct member of the team.

Thank you so much for your collaboration in successfully implementing this new process.

 

Contact:

Maryori Puentes
Manager, Business- Finance
Office: 520-621-9268 | Fax: 520-626-7628

Updated: 09/17/24 VN

Terms

Business Office
Department
Office
Staff